Services Restricted Procedure Notice |
| SECTION I: CONTRACTING AUTHORITY |
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I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: Strathclyde Partnership for Transport, Postal Address: 120 West George Street, Town: Glasgow, Telephone: 0141 333 3192, E-mail: procurement@spt.co.uk, Contact Point(s): Procurement, For the attention of: Robert Marshall, Postal Code: G2 1HN, Country: UNITED KINGDOM, Fax: 0141 333 3406, General address of the contracting authority (URL): www.spt.co.uk, Address of the Buyer Profile (URL): http://spt.g2b.info/cgi-gen/profile
I.1.1) Further information can be obtained at As in I.1.
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at As in I.1.
I.1.3) Tenders or requests to participate must be sent to As in I.1.
I.2.1) Type of contracting authority Body governed by public law
If 'other' please specify Transport
I.2.2) Main activity or activities
General Public Services
Other
If 'other' please specify Transport
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? No
| SECTION II: OBJECT OF THE CONTRACT |
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II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-Glasgow: Consolidated Cleaning Contract - Strathclyde Partnership for Transport
II.1.2) Service Category 14.
II.1.2.1) Main place of performance Various subway stations on Glasgow subway system, subway engineering depot offices including portacabins located at SPT, Broamloan depot, Robert Street, Glasgow G52 1KB, SPT Head Office located at 12 West George Street, Glasgow 2 1HN, Buchanan bus station, Killermont Street, Glasgow, East Kilbride bus station, Hamilton bus station and various other sites including travel centres offices across Strathclyde.South Western Scotland
NUTS Code UKM3.
II.1.3) The notice involves A public contract
II.1.4) Information on framework agreement (if appropriate)
Number
OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
and
Currency
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) Strahclyde Partnership for Transport (SPT) wishes to hear from suitably experienced and qualified contractors who are in a position to undertake a contract for the various cleaning works througout its office and premises infrastructure. This will include the Glasgow subway stations and engineering depot, Buchanan bus station, East Kilbride bus station, Hamilton bus station, city centre office block and other sites inclusing multiple single office (travel centre) locations across Strathclyde. Night working will be required for some locations with the potential for works on a 7 day week basis at one or more sites. Specialist cleaning services will also be required from time to time. Supply of some consumbles may be required. Expressions of interest are being sought from companies with experience in the provision of a fully managed cleaning service. This contract will be subject to pre-tender qualification questionaire which can be downloaded from spt buyer profile section of its website (http://spt.g2b.info) documentis located under the other information section and marked as pqq for SPT Consolidated cleaning Contract.Cleaning services of transport equipment.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 90910000.
Additional Object: 90917000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? No
II.1.8) Division into lots Yes
If yes, tenders should be submitted for all lots
Lot No
II 1.9) Variants will be accepted Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable) It is SPT's intention to seek best value and it will consider appointing either a single contractor for this contract or splitting the award into various site packages. 1. To provide a comprehensive cleaning service for the 15 sub-surface stations , engineering depot, Govan Depot offices, portacabins and enigneering office areas, administration office areas including necessary supervision to ensure that all cleaning is carried out. In order to minimise disruption to the travelling public cleaning of certain areas will be carried out outwith the subway's normal operational hours. if this is the case access times for non-traffic hours during which possessions may be granted for contractor to carry out work are as follows:-monday to saturday 00.30-5.30 hrs sunday 00.30-9.30 and sunday 19.30 hrs - monday 05.30 hrs. cleaning service will include the supply of all cleaning equipement and materials to carry out the cleaning requirement and any transport requirement, replenishment consumables will be required for this site. 2. To provide a comprehensive (365[6] day) cleaning service for Buchanan bus Station which will include all public areas as well as offices. Standard day and night shift working may be required along with site supervision. cleaning service will include the supply of all cleaning equipement and materials to carry out the cleaning requirement and any transport requirement, replenishment consumables may be required for this site. 3. To provide a comprehensive cleaning service for East Kilbride bus station which will include all public areas as well as offices. Standard day shift working is required. Cleaning serivce will include the supply of all cleaning equipment and materials to carry out the cleaning requiement and any transport requirements. 4. To provide a comprehensive cleaning service for a city centre multi-storey office block (6 floors) cleaning service will include supervision and the supply of all cleaning equipement and materials to carry our the cleaning requirement, replenishment consumables may be required for this site. 5. To provide a comprehensive cleaning service for multiple single office locations across Strathclyde. Cleaning service will include the supply of all cleaning equipment and materials to carry out the cleaning requirement and any transport requirements to travel between offices. 6. Specialist call-off services may be required for differing types of cleaning. Details will be provided in the tender documentation. 7. A requirement to provide additional consumables to service public toilet areas may be required . Full details if required will be included in the tender document. 8. An additional service may be required to clean the internal of the Subway train carriages. Further details will be included in the tender documentation. it is envisaged that the duration of the contract will be 3 years with an option to extend for a further 2 years at the sole discreation of SPT.
If known, estimated value excluding VAT (give figures only)
OR range: between
and
Currency
II.2.2) Options (if applicable) Yes
If yes, description of these options Options proposed by contractor will be at the discretion of SPT
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months
And / or days
Or: Starting 01/04/2010
And/or ending 31/03/2013
| SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION |
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III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable) Will be subject to a performance bond which will be detailed in the issued tender documentation.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them Payment schedule will be outlined in the tender documentation or will be agreed prior to the contract start date. payments will be made to the appointed contractor in pounds sterling (GBP).
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)
Joint and several liability parties seeking inclusion on the tender list are required to indicate whether they are a company or a group of companies. in either case the ultimate parent company should be identified. no special legal form is required but in the event of an associated group of companies being successful the partnership will require each company in the group to be jointly and severally liable for the satisfactory performance of the contract. this assurance will require to be confirmed in writing before any contract can be awarded to such a group. group bidders must identify the lead contractor.
III.1.4) Other particular conditions to which performance of the contract is subject (if applicable) Yes
If yes, description of particular conditions 1) progression to the tender stage will be subject to the evaluation of the pre-tender qualification questionnaire which can be requested from address listed in i.1 or downloaded from spt website / procurement/ buyer profile/other information. 2) the law of Scotland will govern any contract(s) arising from this contract notice. 3) all tenders must be priced in pounds sterling (gbp) and payment will be made to the appointed contractor in (gbp) 4) variants will be at the discretion of the awarding authority and provided that a tender has been submitted based on the original requirements. 5) tenderers should note that as a public body strathclyde partnership for transport is bound by the provisions of the freedom of information (Scotland) act 2002. All information submitted to SPT may therefore require to be disclosed and or published by the partnership in compliance with the act. accordingly if tenderers consider that any of the information contained within their expression of interest or resulting should not be disclosed, their return should identify the information and explain why information should not be disclosed. 6) the tender evaluation will be based on a 60% qualitative score and 40% price score. the qualitative headings will be detailed in the tender documentation
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met all tenderers are required to provide a statement on the above with their expression of interest submission. refer to questions in part b of the pqq
III.2.2) Economic and financial capacity
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Information and formalities necessary for evaluating if requirements are met (If applicable) please refer to the pqq
Minimum level(s) of standards possibly required (if applicable)
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) please refer to the pqq
Minimum level(s) of standards possibly required (if applicable)
III.2.4) Reserved Contracts (if applicable) No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession No
If yes, reference of the relevant law, regulation or administrative provision
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service No
IV.1) TYPE OF PROCEDURE Restricted procedure.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators
Or Envisaged minimum number 3
and, if appropriate, maximum number 8
Objective criteria for choosing the limited number of candidates: will be based on the information provided in the pqq.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of:
B1) the criteria as stated below:
1) Quality. Weighting: 60.
2) Price. Weighting: 40.
In descending order of priority: No.
IV.2.2) An electronic auction will be used No
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable) 09/CON/REV/13/043
IV.3.2) Previous publication concerning the same contract No
If yes:
IV.3.2.1) Notice number in OJ:
Of
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents
Time:
Payable documents
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 30/11/2009
Time 17:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates 01/12/2009
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date
Time
Place (if applicable) date, time and place will be detailed within the tender documentation
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable) Yes
If yes, authorised persons chief procurement officer, procurement officer, assistant procurement officer.
| SECTION VI: COMPLEMENTARY INFORMATION |
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VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable) Yes
If yes, estimated timing for further notices to be published: 31 March 2013
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS No
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) a) prequalification to tender stage is necessary. pqq can be downloaded from spt buyer profile. two copies of all expressions of interest documentation must be provided along with one electronic copy (cd or memory stick). b). the awarding authority reserves the right to choose freely from the list of applications for tendering and to reject same based on the information supplied. c). spt reserves the right to disqualify any candidate or company who fails to provide information requested or provides incorrect or untrue information. d)registration for inclusion on the list of tenderers by any party does not guarantee that they will be included on a final list of tenderers. e) tender evaluation qualititave criteria will be measured as follows:project appreciation, timings and approach, proposed methodology, proposed management of contract, availability of relevant equipment, trained staff and turnover of staff, training arrangements of staff prior to taking up post, post tender presentation (if required) f)tenderers should note that as a public body strathclyde partnership for transport is bound by the provisions of the freedom of information act (scotland)2002. all information submitted to spt may therefore require to be disclosed and or published by the partnership in compliance with the act. spt may share information contained in a tender with the office of fair trading, any other relevant government regulators and in any public report produced for members of spt partnership. accordingly if tenderers consider that any information contained within the expression of interest or resulting tender should not be disclosed, their return should identify the information and explain why the information should not be disclosed GO reference: GO 09102818/01
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals: For european tenders spt will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of three working days before the expiry of the standstill period. Should such additional information be required please contact those persons or contact point in section 1.1
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE 28/10/2009
END OF NOTICE
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